QUAD

SYMPOSIUM

April 3-5th, 2024


Welcome QUAD Vendors!


Updates and Announcements

  • 2/19/2024 - General reminder and Auction/Fun Committee emails send from website system.  If you did not receive these emails it means you are NOT yet registered for Quad
  • 1/11/2024 - New Vendor Spotlight sponsorship opportunity available, check it out here:  https://www.quad-aalas.org/event-5460805
  • 1/5/2024 - Bar tabs at welcome dinner are allowed this year but must fill out and submit form, scroll all the way down for more information.
  • 1/3/2024 - REGISTRATION IS OFFICIALLY OPEN - Hope everyone had a great holiday season!  Hotel Passkey link will be updated soon, can call hotel directly to book now if desired.
  • 12/18/2023 - Registration will open early 2024, all updates and important info will be posted here!  Happy Holidays everyone!

Registration:

  • You MUST be a registered Quad Vendor to solicit or display
  • Inside table fees are $650 and includes:
    • 1 – 6’ x 24” topped & skirted table with 2 chairs, wastebasket and electric
    • Registration for 1 person includes all meals and conference access
    • Exhibit materials cannot exceed 24 inches tall from table top or placed behind table
  • Outside table fees are $750 and includes:
    • 1 – 6’ x 24” topped & skirted table with 2 chairs, wastebasket and electric
    • Registration for 1 person includes all meals and conference access
    • Limited to 31 tables, first come first serve.
    • Exhibit materials can exceed 24 inches tall from table top or placed behind table
  • Additional vendor/table attendees can be added for $200 and includes all meals and QUAD access
  • Double tables may be offered depending on space and availability.  If you are interested please reach out to Drew directly and you will be contacted if/when this option becomes available.
  • Use this link to register for exhibit space:

https://www.quad-aalas.org/event-5519147

Vendor Setup/Breakdown and Exhibit Hours:

  • Check-In/Setup: Wednesday 4/3/2024 from 2pm to 6pm
    • Drink tickets will be available to purchase and issued at check-in this year
  • Wednesday, April 3rd 2024:  6:00 pm – 9:00 pm during Welcome Reception
  • Thursday, April 4th 2024:  8:00 am – 4:00 pm
  • Friday, April 5th 2024: 8:00am – 11:00 am (Optional, see info below)
  • Breakdown: Thursday 4/4/2024 by 5pm or OPTIONALLY can stay and exhibit Friday 4/5/2024 until 11am
    • If you elect to stay for Friday morning hours you WILL NOT be permitted to break down prior to 11am

Mailing Materials in Advance:

  • Packages can be accepted up to 1 week prior to arrival. Please use the information found in the Quad Exhibitor Service Manual.

             

Direct Delivery and Pick Up:

Load In/Out Location:

  • If you have any items that can be hand carried you may bring these through any entrance.
  • Please Note: there is no loading / unloading in front of exit doors or in fire lanes. No parking is allowed on the loading dock, all vehicles must be moved immediately after loading/un-loading. The closest location for parking is at the Hotel Valet which is located on the left after exiting the loading dock area.

Hotel Reservations:

  • Hotel Reservations are made directly with MGM Springfield using the link below.  (2024 link coming soon)
  • Be sure to use our Quad group code Quad24 when calling to qualify for our special symposium rate
  • 2024 rate is $189 per night (king or 2 queens) + $10.00 resort fee/night
  • The hotel room rate expires on Monday March 4th 2024 or when sold out
  • For additional information and directions visit: https://mgmspringfield.com

https://book.passkey.com/go/GQUA0424SP


Credit Card Authorization form: 

For Hotel Booking: If a company credit card is being used to pay for the guest room and the card will not be available at check in; a credit card authorization form must be completed and sent to the Hotel to authorize use of the card for that reservation (Fax: 413-273-5671) PRIOR to the event. 

If you would like the ability to open a bar tab at the welcome/dinner receptions: Credit card authorization forms from participating vendors who want tabs will need to be submitted a week before the event. These will be used as a backup method of payment in case the vendor forgets to close out their tab. One bar will be set up for bar tabs. Vendors can and should be encouraged to use their physical card to close out their tab day ofDay of requests without a credit card form cannot be accommodated. QUAD committee will also be selling drink tickets for purchase at registration desk. 

Bar Tab and hotel Credit card authorization  FormCredit Card Authorization Form MGM Springfield.pdf

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